IRS Employer Tax Reporting and Filing Can Be Confusing!
We are not qualified tax advisors, but we’ve been selling employer tax forms such as W2 and 1099 Misc. for years in a retail environment and have learned a few things:
- Paper tax forms can be ordered at no charge from the IRS.gov and will be mailed directly to you generally within a few weeks, but are not usable in modern printers (see next bullet point).
- The carbonless paper multipart W2 and 1099 Misc. forms (and many others) provided by the IRS are bound on the long edge and and not capable of being used in laser, inkjet or even dot matrix printers. They are intended to be either filled in by typewriter or by hand.
- IRS forms downloaded from the IRS.gov web site are not able to be filed because the page(s) printed in red ink are not scannable if printed on normal printers and we can’t answer precisely why, but apparently they’re not (see below taken from the 1099 Misc. download form)
“Copy A of this form is provided for informational purposes only. Copy A appears in red, similar to the official IRS form. The official printed version of Copy A of this IRS form is scannable, but the online version of it, printed from this website, is not. Do not print and file copy A downloaded from this website; a penalty may be imposed for filing with the IRS information return forms that can’t be scanned.”